Bookkeeper
Position Summary
The In-House Bookkeeper at Dream Team Finishes is the daily financial engine of a growing specialty construction company. This role owns the day-to-day accounting operations — accounts payable, accounts receivable, job cost coding, payroll support, bank reconciliation, and AIA billing coordination — ensuring that every dollar is tracked accurately and every financial record is clean, current, and ready for review.
This is not a back-office afterthought. At Dream Team, the Bookkeeper is a critical team member whose accuracy directly supports Project Managers in the field, informs leadership decisions at the top, and protects the financial integrity of the company as a whole. The right person for this role loves systems, takes pride in clean records, and understands that in construction, financial precision keeps projects — and people — moving.
Core Identity: You get the numbers right the first time — and you check them anyway. Accuracy is not your goal; it is your standard.
Key Responsibilities
Process accounts payable and accounts receivable transactions daily; ensure accurate and timely posting
Code all job costs to the correct project, phase, and cost category in QuickBooks or equivalent software
Perform weekly bank and credit card reconciliations; flag all discrepancies to Controller or CEO immediately
Support bi-weekly payroll processing; maintain certified payroll records for prevailing wage projects as required
Prepare and coordinate AIA Applications for Payment with PMs in alignment with GC billing schedules
Track retention receivables and payables by project; maintain lien waiver log and file executed waivers within 3 business days
Manage vendor files: collect and maintain current W-9s, prepare annual 1099s, and respond to vendor billing inquiries
Maintain organized digital and physical financial records in accordance with company filing standards
Prepare weekly cash position summary and monthly financial data package for Controller or CEO review
Assist with year-end close, CPA and tax preparation, and any audit or bonding documentation requests
Communicate proactively with Project Managers regarding job cost discrepancies, missing invoices, or billing gaps
Uphold Dream Team core values — Vision, Integrity, Relationships, Tenacity, Service — in every interaction
Who You Are
Who You Are
Your work is correct the first time. You verify it anyway before submitting.
You love a good process. You follow it exactly — every time, no shortcuts.
Deadlines are not suggestions. Payroll runs on time. Reconciliations close on time.
You notice when a number is off by a dollar. That bothers you. Good.
You don't need the spotlight. You need the books to be clean.
You understand or are eager to learn AIA billing, job costing, and lien waivers.
Financial data is confidential. You treat it that way without being reminded.
Discreet
Construction-Aware
Quietly Confident
Detail-Obsessed
Reliable
Systematic
Precise
Qualifications
2+ years of bookkeeping experience; commercial construction industry experience strongly preferred
Proficiency in QuickBooks Desktop or Online; Sage 300 CRE, Foundation, or Procore a strong plus
Working knowledge of job costing, AIA billing format, and construction AP/AR workflows
Strong attention to detail — accuracy and consistency are the primary performance standard
Experience with certified payroll and prevailing wage requirements is a plus
Associate's degree in Accounting, Business, or related field preferred; equivalent experience accepted
Ability to work independently, meet recurring deadlines, and maintain confidentiality of all financial information